Board Management Tools are digital tools designed to help directors and their administrative assistants manage the board’s tasks, such as organizing meetings, scheduling, sharing documents and taking minutes. These tools also have features that protect data with advanced cyber security. These systems allow virtual and hybrid meetings by digitising documents, meeting details and other meeting materials. They also cut down on the cost of printing and couriering meeting materials.
It is essential to select the tool that gives an easy-to-understand user experience. It should be clean user interface, a simple design, and provide the highest level of security, training and support. It should be ideally able to allow your team to trial the software and get acquainted with the interface before purchasing an annual licence.
A tool could include an online library of board members that they can access to search for all relevant information regarding a particular meeting. This allows them to prepare for the next session, saving time on admin by not having to look through physical folders or shared drives in order get the most recent versions of documents and notes.
Some tools also come with the flexibility of workflows that can be customized according to the specific requirements of each business. The system is able to track key performance metrics and send alerts when milestones have been reached. This is particularly useful for manufacturers that need to track improvements to manufacturing processes such as reducing the time it takes to complete a cycle, improving product quality or decreasing the amount of downtime.