Virtual Board Meetings can be a fantastic alternative to face-to-face meetings. They can be flexible and a convenient method for non-profit organizations to communicate with their directors and boards. However the transition from in-person meetings to virtual meetings can come with its challenges and pitfalls. To ensure a productive and engaging board meeting, non-profit leaders should adhere to a few guidelines to ensure that things run smoothly.
Keep the meeting focused on the agenda
It’s easy to lose focus or interest during a virtual meeting. It’s essential that https://www.whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary/ participants stay focused on the agenda, and that the board members don’t wander too far from the content. It’s also beneficial for organizations to record meetings online and distribute the minutes following each meeting.
Increase Engagement of Attendees
It is crucial that non-profits maintain a high degree of board member involvement during the transition to a virtual format. Meetings can become tense and uncomfortable when participants struggle to communicate with one with one another via a digital platform. To avoid this, the chairman of the board must set a tone and atmosphere at each meeting. They should also set rules for participation and communication.
One of the biggest hurdles when it comes to virtual meetings is the prevention of the dreaded “zoom fatigue”. Meetings that are too long can make attendees feel exhausted and disconnected from one the other. Presenters should be able to narrate their video and slides prior to the virtual meeting starts to keep attendees entertained. They should also encourage participants to break for a few minutes between each session.